Analisis Pemindahan Arsip Inaktif di PT Kereta Api Indonesia (Persero) Daerah Operasional 2 Bandung
DOI:
https://doi.org/10.55606/jupti.v5i3.8136Keywords:
Active Records, Document Unit, Inactive Records, Records Retention Schedule, Records TransferAbstract
The more operational activities carried out by an organization, the greater the volume of archives produced, thus requiring proper inactive records management. This study aims to analyze the inactive records transfer procedures as well as to identify the obstacles and efforts made at PT Kereta Api Indonesia (Persero) DAOP 2 Bandung. This research employs a qualitative approach with a single case study method and data collection techniques through observation, interviews, and document studies. The results indicate that the inactive records transfer procedure from working units to the Document Unit has referred to internal guidelines, yet in practice, working units have not fully and consistently applied the Retention Schedule (JRA) and filing according to classification. Furthermore, the Document Unit faces constraints such as limited human resources, repetitive workload due to uninformative records lists, and limited storage rack capacity amidst the continuously increasing volume of archives. To overcome these obstacles, the Document Unit provides direct instructions prior to transfer, list corrections, standard box provisions, and records management training. The implication is that the burden on the Document Unit will be more controlled if identification, filing, recording, and retention determination are orderly completed while the records are still in the working unit.
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